Name: 437
Title: 09.13.2015
Last modified: 2015-10-05
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Business Meeting # 4, 9/13/15,  Fall 2015: 
Time Start: 3:02
Active Roll Call:
Br. Nathaniel Ashley - PRESENT
Br. Nathan Sheely - PRESENT
Br. Justin DeCoster - PRESENT
Br. Christopher Lewis - PRESENT
Br. Ethan Fraley - NOT PRESENT
Br. Miles Garcia - PRESENT
Br. Derick Duffner - PRESENT
Br. Joey Lama - NOT PRESENT
Br. Andy Lan - NOT PRESENT
Br. Camden Martin - PRESENT
Br. Travis Jacobs - NOT PRESENT
Br. Thomas Anderson - NOT PRESENT
Br. Octavio Serrano - PRESENT
Br. Brennan Parken - NOT PRESENT
Br. Ian Grady - PRESENT
Br. Joe Scaggs - PRESENT
Br. Adam Aab - PRESENT
Br. Stephen Thung - PRESENT
Br. Nick Son - PRESENT
Br. Aristo Brizzolara - PRESENT
Br. Cameron Devers - PRESENT
Others:
Br. Jonathan Bluemlein
Br. Neal Helfrey
Ms. Jillian Langham
Ms. Mary McCarty


OFFICER REPORTS
President: Mike Fouts is coming in Tuesday. He wants to meet with Jim, Executive Council, and then the Chapter.

VP: Retreat is on October 17th. We are looking at the Wichita Mountains and camping/hiking.

Recruitment: 2 events this week. Movie night is Wednesday at 7. Mad Max Blu Ray. Friday is Hey Day at 7 on Friday. This is the last week for rush. Call contacts and get bids back. If someone doesn’t have a bid, rush in the box. Pledging is next Sunday at 5pm.

Scholarship: n/a

Social: Joe is having a Ultimate-Frisbee-Gold event this weekend. Talk to him for info.
Friday night starting at 6 E-club will be here cooking food.

House Director: 3 washers work. 3 dryers work.

House Manager: Room checks at the end of this month.

Treasurer: All but 3 people have paid dues for last month. Insurance will be paid on Monday, as well as some active fees. The rest of the active fees will be paid during the semester. Chapter dinner for next week is still iffy. We can vote to use parking money for chapter dinner.

Secretary: n/a

Philanthropy: Extra-Life needs to be cohosted. It is October 17th, which is on the day of retreat. E-Club is doing breakfast cooking and setup for career fair. Both will count as philanthropy hours.

Appointed:
Alumni Relations: Emails sent out soon for alumni day.
Athletics: Spent all my budget.
Historian:
IFC Liaison: Fines were levied for summer activities. IFC wants to work with us on formal recruitment.
Social Media: Making a Twitter.
ASK Liaison: Looking at a couple events during the semester for mocktails or a taskgiving.
T-Shirt: Need money
Parking: Game day next week.

Appointed Committee Chairs:
Furniture: Need to get prices for Fouts
Meal Plan: We have to go with hired cook. They are very expensive. We should buy food ourselves, and hire a cook to cook it all.

Old Business:
Ian moves to vote on parking money uses.
Adam seconds the motion.
Use 1 (25% of money to savings): Derick motions, Cameron Seconds. Vote passes.
Use 2 (Walkie Talkie/Posterboard): Derick Motions, Miles Seconds. Vote fails.
Use 3 (Chapter Dinner): Derick Motions, Sheely seconds. Vote passes.
Use 4 (T-Shirt Displays): Derick Motions, Cameron Seconds. Vote passes.
Use 5 (Payback Alumni): Derick Motions, Octavio Seconds. Vote passes.
Use 6 (Fall Scholarship): Derick Motions, Cameron seconds. Vote passes.

Justin motions to pass business meeting minutes for the first 2 weeks. Sheely seconds. Vote passes.

New Business:
Nashley: Possible E-Week float? Pair up with another group/organization?
Derick: Miles and Cameron are head of homecoming committee.

Cameron: General proposals:
“Bylaws to Part 2- Article 3- Section Three: Vote to remove automatic depledging of candidate upon third missed business meeting
Bylaws to Part 2- Article 3- Change the requirements of loss of vote from 1 unexcused meeting absences to 2 unexcused meeting absences
Bylaws to Part 2- Article 3- Change the requirement of loss of voice from 2 unexcused meetings abscesses to 4 unexcused
Bylaws to Part 2- Article 5- Section One: Vote to repeal abstentions to be considered “No” votes
Bylaws to Part 2- Article 7- Section Three: Vote to amend bylaw to “Executive council can levy reasonable fines with majority vote by executive council”
Bylaws to Part 2- Article 7: Proposal to add Section 8: Executive council must announce all executive council votes at the next immediate business meeting.”

Cameron: The Membership Accountability Index Proposal

“Bylaws to Part 2- Article 1: Proposal for Article 1b: “The Membership Accountability Index”
The Officers, minus the Treasurer, are to hold an “Officers meeting” at the beginning of each semester to compile a list that is to be referred to as “The Membership Accountability Index,” in which each officer is to assemble a list of requirements that each member is to be held to a percentage of. Also, each Officer may mandate no more than 1 event being absolutely mandatory, and in the case of academic, medical, or other acceptable reason as vote upon by a majority of the officers, a member may be assigned a mandatory make-up event to be determined by the Officer in charge of the event missed. This list is to be presented at the second business meeting of the semester.
Section 1. The President of the Chapter may require events if and only if the event is approved by a majority of the officers. All events set to be required by the President are to fall under the “Presidentially Required Events.” Of these requirements, no member may be held to be accountable for any percentage other than 75% of these events, with rounding to be determined by the Officer in charge of the requirement. If, for reasons of academic, medical, or other acceptable reason as vote upon by a majority of the officers, may be excused from an events; however the event is removed from the total number of events in the corresponding section, and must still complete 75% of the remaining requirements in that section. The President is also allowed to use his mandatory event in any section of the Index, and is to be detonated as “Presidentially Mandated.”
Section 2. The Vice-President may require members be in attendance of events in which votes are held but are not business meeting. The frequency of these events may be held no more frequently that once a week. Of these requirements, no member may be held to be accountable for any percentage other than 75% of these events, with rounding to be determined by the the Vice-President. If, for reasons of academic, medical, or other acceptable reason as vote upon by a majority of the officers, may be excused from an events; however the event is removed from the total number of events in the corresponding section, and must still complete 75% of the remaining requirements in that section. The Vice President is also allowed to use his mandatory event in any section of the Index, and is to be detonated as “Vice-Presidentially Mandated.” In addition to this, however, he may require any percentage of I-week events to be mandatory.
Section 3. The Secretary is to require active membership attendance to 100% of business meetings. However, Secretary shall retain discretion upon excusing a member for any reason, provided at least a 14-day written public notice, without majority vote from the officers. Failure to attend two meetings in a row without valid excuse is to result in loss of voting rights, to be reinstated after attendance of two meetings in a row, being able to vote at the third. In the case of 4 absences in a row, or 7 total unexcused absences, the member will lose vote for the remaining semester, and will lose voice until 2 meetings in a row are attended, being able to again speak at the third.
Section 4. House manager may require active membership attendance of weekly house cleanings; allowing no more than 3 missed cleaning a semester. House manager may also, upon his discretion, allow for active members to participate in make-up cleanings. At the end of the semester, House manager may levy fines in accordance with the Local Constitution.
Section 5. Recruitment is to compile two section, “Formal Rush Events” and “Informal Rush Events.” Recruitment may hold no member may be held to be accountable for any percentage other than 75% of these events, with rounding to be Recruitment chair. If, for reasons of academic, medical, or other acceptable reason as vote upon by a majority of the officers, may be excused from an events; however the event is removed from the total number of events in the corresponding section, and must still complete 75% of the remaining requirements in that section. However, since the two lists are independent of each other, this means that Rush can require a maximum of 75% attendance in both categories. Also, Recruitment may mandate 1 event from both Index Sections.
Section 6. Social Chair may not require attendance of any event without majority vote. However, the Social Chair is allowed to mandate set-up or tear-down for 90% of social events. Members may not be required to participate in both set-up and teardown unless the event is considered to be the mandatory event, in which case all members are required to participate in set-up and teardown. However, Social Chair may allow a member to do both set-up and tear-down as make-ups for missed events.
Section 7. Philanthropy Chair is to require a number of hours of philanthropy to be completed per member for the semester rather that requiring a percentage of philanthropic events be attended. The number of hours is to be approved by majority vote of the Officers. Philanthropy completed outside philanthropic event by the Fraternity must be approved in a manor to be determined by the Philanthropy Chair. Philanthropy Chair may still, however; mandate one philanthropic event.”
Section 8. Scholarship Chair is to require a number of public study hours, to be verified by two other brothers, on a weekly basis and are to be submitted to Scholarship chair (or another elected Officer if Scholarship Chair is unavailable). Verification is as simple as a written note stating what was studied, how long it was studied, and the statement “On my honor, I verify the hours and materials studied are accurate,” and is to be signed by the member in addition with two other brothers, active or alumni. Failure to submit verified hours for two weeks in a row result in loss of vote in the fraternity until two weeks of verified hours are submitted in a row. Failure to verify study hours five times result in loss of voice and vote until both three weeks of verified hours are submitted and evidence acceptable to the Scholarship Chair is provided proving that the member is passing all enrolled classes. Scholarship chair may allow attendance of office hours to be accredited towards weekly study hours if and only if the professor signs the work done in office hours, or in some other obvious way to be determined by the Scholarship Chair illustrates attendance of office hours. Scholarship Chair is not allowed to mandate any events, but is instead required to mandate a minimum semester GPA requirement uniform to all members, with the GPA requirement to be voted in upon by the Officers, but must not be lower than a 2.0 nor higher than a 2.99. If a member fails to meet this GPA requirement, he is barred from participation in the following semester’s non-mandated social events. The Member may petition this punishment by proving that the previous semesters GPA was higher than the GPA requirement and his overall GPA requirement is at least that semesters GPA requirement. If, for two semesters in a row, a member is unable to achieve the GPA requirement, he must undergo Career counseling. Failing to complete Career counseling in a timely manner, or a failing to meet the GPA requirement for third semester in a row of, brings the member up for immediate vote of expulsion. If the vote for expulsion fails, the member is then immediately brought up for suspension. If the vote for suspension fails, the Executive council, with the Scholarship Chair present, is to determine a punishment to be no less than loss of vote and voice for the following semester, with the process being repeated if the member again fails to meet the required semester GPA.
Section 9. The Membership Accountability Index is to be present in a list format with mandated events listed under the title of the officer requiring the event, with the mandated event being double asterisked on both sides of the event. The order of the index is to be in the order of Presidential Events, Vice-presidential Events, Business Meetings, House Cleanings, Formal Rush Events, Informal Rush Events, Social Events, and Philanthropy Events. All events are to be paired with a date and approximate time. Location is not mandatory but should be included if the location of the event is known.
Section 10. If, by the second business meeting the Officers have failed to present the Membership Accountability Index, all elected members are to be immediately brought up for a vote of no-confidence. This vote will take place every week the Index is not complete or if the elected officers change. In the case of a change in officers, the Officers again have two weeks to produce the Membership Accountability Index.
Section 11. Members may not be held accountable for events not on the accountability index unless a force outside of the active chapter dictates attendance.
Section 12. Events may be added to the list with majority vote of present active members at any business meeting."

Announcements:
Octavio: About to switch to Chem-E! Wish me luck!
Camden: I hope we don’t have to run a civilization.
Blue: Ink delivered 3 days early!

Brother of the Week: Br. Stephen Thung
Mophead: Br. Nick Son
Quote of the Week: NO QUOTE THIS WEEK